Creating a Vehicle
- Simon Sayegh (Unlicensed)
Overview
Crittah's LCMS Vehicle oversight module consists of details relating to a specific vehicle within a site and its operating status. Whilst this module is fundamentally for associating to a shift and driver, it is also the basis for vehicle maintanenance and management. This documentation will cover how to use the Vehicle module as well as the various actions and options available from within the module.
Vehicle Fields
The Vehicle module contains a number of stock fields which come out-of-the-box with Crittah. The below definitions are suggested meanings for the fields and their use, however, the configurable fields such as Status and Site can be leveraged differently to best meet your organisation's needs. Users with administrator access have the ability to configure those fields.
Any field name with an asterix on the input screen is mandatory
| Field | Description |
|---|---|
| Vehicle Details - Site | This is a configurable field based on the location that the vehicle services |
| Vehicle Details - Status | This configurable field details if the vehicle is Active or off the road |
| Vehicle Details - Name | This is a mandatory field that names the vehicle uniquely by the user |
| Vehicle Details - Make (Manufacturer) | The Make of the vehicle |
| Vehicle Details - Model | The model of the vehicle |
| Vehicle Details - License Plate | The license plate on the vehicle |
| Vehicle Details - Toll Device Number | The number located on theelectronic pass for tollway usage |
| Vehicle Details - VIN (Vehicle Identification Number) | The unique number generally found in the engine bay of the vehicle |
| Vehicle Details - Engine Number | The engine number of the vehicle |
| Insurance Details -Â Insurance Expires | The date the vehicle Insurance policy elapses |
| Insurance Details - Insurane Company | The company the iusrance policy cover is held with |
| Insurance Details - Insurance Company URL | Website of Insurance company or link to your online cover |
| Insurance Details - Phone | Insurance policy company phone number |
| Insurance Details - Insurance Policy Number | Insurance Policy cover number |
| Vehicle Capacity/Efficiency - Vehicle Capacity (Cubic Meters) | The internal storage capacity of the vehicle in Cubic Meters |
| Vehicle Capacity/Efficiency - Vehicle Capacity (KG) | The maximum weight the vehicle can hold internally in KG's for goods |
| Vehicle Capacity/Efficiency - Vehicle Efficiency (L/KM) | Total distance the vehicle can travel per unit of fuel |
| Service Details - Next Service Date | Next proposed service date for the vehicle |
| Service Details - Next Service (KM) | Next proposed service date in KM (generally whicher ever come first) |
| Service Details - Odometer Reading | Current Odometer reading at time of service |
| Service Details - Registration Expires | Registration expiry date |
Creating or editing a Vehicle
There  are two ways to enter the "Create/Edit Vehicle" screen to create or edit a vehicle.
- By selecting the Manage menu option, then "Vehicles" from the submenu
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2. By selecting the shortcut icon on the top right of your screen
- Once selected the Vehicle Screen appears
- When all minimum required fields are completed select the Save button and your vehicle record record will be saved.
End of Document
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